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Document management can be challenging in large companies. Multiple devices and equipment such as printers, scanners, copiers and faxes are always needed. Thanks to the invention of Canon IRC7055 multifunction printer, many companies were able to benefit from its cost-effectiveness. It also aids in productivity and eliminates the need for several machines. The device is equipped with print, scan, fax and copy functions using various bundled applications and software to handle high volume print jobs. Its toner cartridge, the GPR33C comes with a stated yield of up to 52,000 pages each at 5% coverage. However, it is not enough to have a high performance multifunction printer that efficiently keeps tab on printing expenses while delivering the best print results. It also takes good handling and habits. Remember that large-scale document management consumes office supplies fast and eats a big chunk of the company’s budget. Therefore, maximizing the Canon IRC7055 capabilities and features could greatly improve efficiency, productivity and conservation of supplies in the office which leads to a significant amount of savings. Printing: • Printing in monochrome saves on toner. Print in color only when necessary. • Monitor printer usage. There are people who have carefree printing habits; therefore the use of monitoring print logs will help locate heavy users and control them. • Save important documents in your hard drive and not on paper. • Reconsider before deciding to print a document. Does it really need to be printed? • Practice duplex printing. Scanning: • Promote paperless documentation. Scanning and saving important documents in soft copies makes saving and sharing of documents much easier. • Resize documents. When scanning different sized documents. Make sure to adjust settings and scan them in similar sizes. • Remove stickers and labels before scanning to save time and repetition of scans. Faxing: • Promote fax forward to email feature. Electronic documents are much more secure and easy to archive. • Consider faxing or emailing when sending information instead of sending physical mails. • Download and upgrade software that allows sending and retrieving of fax through the computer. • Consider free fax online services. Copying: • Practice duplex copying. • Copy in batches to reduce energy consumption and allow Canon IRC7055 to cool down between batches. • Close photocopier’s lid to switch to energy-saving mode. In general: • Turn on energy-saving mode or switch off the machine after the day’s work. • Practice recycling of paper to prolong paper supply. The larger the company, the bigger the expenses and the more there is a need to conserve energy and supplies. Follow the tips above and make the most of the features of the Canon IRC7055 multifunction printer and its high yield GPR33C toner cartridge for efficient and effective document management.
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Canon IRC7055, GPR33C, Document management,
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