In 2012, the amount of business emails sent and received per day was 89 billion. According to the leading marketing firm The Radicati Group Inc., the number is expected to increase to more than 143 billion by the end of 2016. From the above mentioned statistics, it is clear that the usage of emails in various enterprises will increase at a faster pace in the future. With rising email usage, business vulnerability will also increase if the important business emails are not securely stored. It is here that enterprise email archiving solutions play a major role. The solution lets you easily safely store multiple emails for restricted access any time in the future.
Major benefits of enterprise email archiving solution are as follows:
Storage Management Email archival lets you increase your messaging server space. It removes the older emails thereby creating additional space for the new emails to get stored. However, removal of older emails doesn’t mean they are lost or deleted. These mails are simply transferred to a centralized database where they can be easily accessed.
All Time Access Emails stored in the archive can be accessed, 24/7 without any hassle. Of course the users can restrict viewing of emails from the archive by removing the names of people such as ex-employees and so on.
Legal Discovery eDiscovery has gained tremendous importance especially in the wake of a large number of organizations using emails and electronic documents to prove their innocence in a civil lawsuit. A company can be fined, its registration cancelled, etc. in case it fails to produce required emails in the court of law against the charges brought against it.
Email Compliance It means protection of an organization’s intellectual property in order to prevent harassment resulting in establishing the corporate brand value. Relevant business emails need to be well protected and encrypted so that no third party can view the same. Email compliance has therefore become very important for companies to completely eliminate email violations, spamming, and malware.
Enterprise email archiving solutions can be cloud based or in-house. Before the emergence of cloud-based emailing solution, businesses used in-house or on-premise ones. However, introduction of cloud email archiving has made many organizations to switch over to this model.
One of the major benefits of cloud email archiving service is its inexpensive nature. Budget constrained companies can easily begin accessing a cloud emailing solution for better business communication management. No software or hardware equipment is required to be bought or installed within the premises. Similarly, maintenance cost or up-gradation cost is zero in case of a cloud-based emailing service.
Cloud email archiving solution offers great storage space by emptying the inbox so that new emails can easily get stored. All older emails are transferred to the centralized database for easy accessing of the emails 24 hours a day. Email access can be restricted by removing names of the individuals who you think should be forbidden from checking business emails.
To conclude, best of cloud or non-cloud based enterprise email archiving solutions let people access business emails from remote locations and data centers in real time. No client server or software is required to access the solution.
