Today email has become an integral part of any successful business venture. Companies are seen flooded with emails every day being sent by customers, shareholders, vendors, and so on. Within an organization also, email communication plays a major role. Best of email archival solutions help to store large amount of data with easy retrieval any time, 24/7.
Email archiving is important for any business especially the bigger ones. It is because they keep on sending and receiving multiple emails per day. Now it is impossible to keep a track of every inbound or outbound email manually. Besides, bulk of emails every day takes a lot of space leading to the inbox getting flooded with messages and data. What is required immediately is to clean up the inbox adding more storage space.
Email archiving provider helps companies add this extra space to their inbox by moving the older emails into a centralized database. Such emails get stored for easy retrieval any time. Users can view, move, and manage endless number of emails kept in the central database. Best of email archiving server can be installed on any network and they can work seamlessly on networks such as Microsoft Exchange, Lotus Notes, Standard POP3 or IMAP with journaling provision, and many more.
Key objectives of email archiving are as follows: - Regulatory amenability
- Trial and legal discovery
- Recovery of deleted emails
- Greater storage capacity
- Enhanced business communication
Important business emails stored in the database doesn’t have the chance of falling into wrong hands or been confiscated by hackers. In-built security system ensures data in every email message is well protected all the time.
One of the biggest advantages of accessing a cloud-based email archival solution is that they are expandable in the sense you can configure it to meet your changing business requirements, any time. Thus, businesses can explore cloud email archiving service to meet their business needs investing just one time instead of spending money on a periodic basis unlike in in-premise emailing solution.
It is the responsibility of an email solutions provider to design and develop an emailing service that can prevent unwanted, spam emails from flooding the inbox. For example, in case emails keep on coming with a specific, irrelevant keyword then you will immediately receive an email notification alerting you about the same. A simple to use emailing solution can help to store, export, and print emails in volumes as and when required.
Cloud email services are used by majority of organizations across the world today. One of primary reasons for accessing such an email service is because you don’t need to purchase or install the application to begin enjoying its services. An email archiving provider hosts the solutions on the cloud to enable anyone use it right on the spot. From any location, people can access an email archiving solution to store unlimited business emails in a centralized database.
It involves no maintenance or up-gradation fees; as such professionals can save a lot of money that would otherwise require to be invested in an in-house solution. Cloud based emailing applications are also easy to set up and access.
About the Author: Audrian Cambell has been a company head and he is familiar with many a
email archiving provider. He knows how email archival solution works to help you maintain your emails storage and make your job fast and easier. Here he wants to share his knowledge about email archiving services and how they help you and your organization in accessing emails easily.
