Organizations are often faced with an eternal dilemma, whether they should bank on the cloud based email archiving or should go for the traditional onsite archiving solution! To be honest, there is hardly any one line answer or any right or wrong answer to this million dollar question. This is typically because the organizations need to assess their overall business needs and also should have a detail understanding about their infrastructure prior taking any decision. The fundamental choice however lies in making a trade between security and costs to optimize the maximum return and this is exactly where best email archiving solution on cloud nine stands as an interesting option. Although cost is definitely one primary concern however business cannot even ignore the staggering issues related to the E discovery, security and compliance. Typically, the plunge into the cloud Nine is however based on the three significant pointers –
* Lack of resource for building infrastructure * Lack of finance for software licensing * Lack of technical know-how to maximize the advantages of the IT System Considering these primary three reasons, it is therefore not surprising to find more and more companies relying on the cloud based and hosted service as typically an attractive option for email archiving and business data storage.
Primary motivation for implementing cloud based email archiving solution
Needless to say that the primary motivation towards the implementation of email archival on the cloud is definitely to protect the sensitive digital data (transmitted through emails, chats etc.) for meeting the litigation requests, E discovery requests and regulatory compliance. Increasing man-hour productivity issue is yet another significant factor for controlling the spiraling volumes of email and other digital correspondences through a hosted platform.
In today’s competitive business environment, SMEs also face the same challenges as their larger counterparts and this is perhaps the reason why cloud based email archiving solution has gained a profound utterance amongst the mid-sized and small business owners. As a matter of fact, purchasing a seamless on premise system requires paying the upfront license fees (hefty amount) for the appliance or the software. To operate and run such an in-house system is therefore beyond their Limited budgets. Moreover, organizations also operate within limited IT Resources and this limited staff strength thus constrains their ability in installing technology systems, in administering and managing the ongoing needs of keeping the whole on site mail archival solution running in top notch condition.
To take care of the needs of SMEs as well as to suit the demand of their larger counterparts and to cater to the demands of those especially with widely distributed operations, hosted platform nowadays stands as the best email archiving solution to bank on.
Employing the data centers based in the cloud, the hosted e mail archival solution thus offers a rather compelling alternative to the upfront costs as well as to the burden of in house e mail archival and management system. In fact, the advantages of digital data storage on the cloud are manifold. Along with cost efficiency, companies need to meet the compliance and legal requirements for seamless email archival and on time retrieval. Companies also need to ensure message confidentiality as well as data integrity, which only a cloud based archival solution can offer.
About the Author: Audrian Cambell has been a company head and he knows how best email archiving solution works to help you maintain your emails storage and makes your job fast and easier. Here he wants to share his knowledge about cloud based email archiving and how it helps you and your organization to access emails easily.
