‘My company doesn’t necessarily need any email archive appliance because my company is not subjected to the laws, which rules data storage’ this is possibly one of the most heard statements when it comes to the point of selecting cloud storage solutions for addressing mail archival needs. However, it’s pertinent to mention here, a hosted archival solution is capable of supporting other varied purposes, which goes beyond ediscovery and legal compliance.
To put it simply, even if your company is not subjected to any particular kind of legal compliances and legal requirements which mandates you in keeping an archive of all your business digital communication, there are still other benefits of keeping a precise and agile mail archive appliance and cloud email solutions in place.
And one staggering reason is that your organization might want to shield itself against customer complaint or other general legal risks, whatsoever. It is definitely much beneficial for your business to store a copy of client complaints off site (which can’t be altered, changed or tampered with). It will help your business to ensure that all those complaints have been addressed accurately.
Moreover, with an off premise archival solution your company can increase staff efficiency and can also promote Green IT. It is a fact indeed that businesses these days are rather focused in delivering maximum value from their IT staffs and IT budgets. With an increasing amount of budget constraint, companies are willing to do more with just fewer resources and definitely with a much less cost. This means, cloud computing and e mail archival as a service has increased in popularity, while making more and more companies in replacing their on premise licensed software with
cloud email solutions for better email management and for lowering the incredible amount of ownership costs. And as an obvious result the cloud based e mail archival marketplace has grown by double digits as per recent analyst findings.
Technical benefits are also there when an off premise archival solution is in place. For instance the seamless and accurate system will capture an indelible copy of every sent and received mail and also capture every copy of all attachments and instant message and will store them at a hosted server, thus protecting your company from the disaster of data loss.
Be frank, how many times have you tried to retrieve a specific e mail that contained your ‘need to know’ information, however simply couldn’t locate it in your sent items? Take a break from the frustrating process of hunting down your e mails manually, as with a mail archive appliance on cloud you will be able to locate all your business correspondence and e mail messages in just few seconds!
If you are facing problems in managing and streamlining your business mails, if your inbox is crammed with spammy messages then it’s time to yield the maximum benefit of cloud email solutions with an anti-spam option. Get ready to keep your mailbox spam free and also ensure positive value in your business communication with a state of the art mail archive appliance.
About the Author: Audrian Cambell has been a company head and he knows how
mail archive appliance works to help you maintain your emails storage and makes your job fast and easier. Here he wants to share his knowledge about cloud email solutions and how they help you and your organization in accessing emails easily.
