With everything going digital these days, companies have one and common problem of electronic mail storage. When it comes to daily communication of large corporate houses, the volume of mails are ever increasing, and there is the dearth of adequate space to store them in a safe and secure manner. Most of these mails contain crucial business information and, therefore, need to be properly archived. This is important for adhering to legal and regulatory needs in the future. However, with the use of an email archive appliance, organizations have been able to tackle such problems effectually.
There are several advanced features and options of such archival devices and helps your company manage issues related to storage, mail backups, accessibility to old corporate documents, complicated PST files, legal compliance and things alike. This is the reason corporations look for cloud email solutions that are economical, easy to install and use, and calls for least administrative efforts. When your enterprise is highly reliant on electronic messages for their business communication, it’s not enough to backup corporate mails. Such data should also be saved and retrieved, as and when required.
A quality appliance is one that successfully archives and encrypts messages and data automatically. There should be proper indexing, as well, according to time, date, subject, sender and receiver. Once the messages are stored, it’s not possible to amend or delete them.
An archival device records info electronically, and available with a safe, strong, and tamper proof server for the storage of all inbound and outbound emails. Also, those that are distributed within the organization and internal departments are stored. Such devices are quite beneficial when it comes to adherence to government regulations and legal matters. In case of litigation, old data can be quickly recovered and produced in a court to prove your company’s innocence.
The greatest benefit of archiving solutions is that multiple users can search for word files, PDFs, and other attachments simultaneously. All of these activities are recorded for future use. The installation procedure should not take more than an hour, sometimes it’s even less. Once successfully installed, your company can start organizing emails right away.
You will also find
email archive appliance that comes with spam filtering features to help big and mid-sized enterprises with protection from spam mails. It is not necessary to make any alterations to your present mailing system as the appliance will automatically detect malicious emails. Most of the spam filtering devices are cloud based and comes with anti-virus, anti-spam, anti phishing, and anti spyware options to keep all confidential corporate data secure. Therefore, if you are thinking of installing one, make sure you check all the features before investing in the same.
So, an archival solution offers the following benefits:
- Quick and effective recovery of significant information.
- Cost effective and easy to use and install.
- The retrieval process is completely safe, secure, and simple.
- Effectual and functional hardware having increased flexibility.
- No hassles as far as integration to previously-used email system is concerned.
- Suitable for all types of businesses, be it small, mid-sized, or large corporations.
Hope the above article provides you some useful information.
