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Hosted phone services may sound like a good idea, but are they really capable of everything a regular phone is? For instance, can they send fax online? The answer is yes, and then some. With online faxing through your hosted phone service, you can get all the functionality of a traditional fax, and so much more. How does it Work? One of the many advantages of a hosted virtual phone service is the ability to send fax online. Choose a document, either a paper copy scanned to your computer or an electronic file, and the hosted system will transmit the file to the fax machine you need it to go to – just as if you were sending it from a physical fax machine. The information goes through your computer to the system which sends it out to the fax machine on the other end. Your phone line isn't tied up, and the process is much easier and more dependable than traditional fax machines. Virtual Faxing is Reliable With many older models of fax machines, the fax can be cut off or lost due to disturbances in the telephone line, the machine being busy, being out of toner, or any of a dozen other random glitches. When you send fax online, most phone hosts have software in place to make sure it gets to the other end, and will resend it until it makes it to where it's supposed to be. When you send fax online, you can be confident that messages, documents and pictures have gone where they're supposed to. There's no need to waste time calling the other party to be sure it got there. Electronic and Physical Documents are no Longer a Muddle Oh no! You have an electronic document which needs to be faxed to someone! Now you have to print out the document, run it through the fax machine, and then recycle it. It's a waste of paper and expensive printer ink, and it adds an unnecessary step to what should be an easy process. When you send fax online, however, you don't need to start with a hard copy. You can send any electronic document through the virtual service without printing it out first. This can streamline office work and save tons of money as well. Back up Sent and Received Documents Electronically Some hosted phone services offer many other tools for backing up, converting and organizing documents in one accessible place. Keep track of what's being sent, or get a digital copy to go with your physical fax. Many services will be able to make a digital copy in whatever your preferred format is, whether it is plain text or a .pdf file. A hosted phone services have a simple interface that allows you to see what has been sent and received at a glance. With some systems, employees can print out additional copies of any sent fax for themselves, without needing to track down the original. As business moves forward and technology becomes more and more advanced, it helps to stay aware of what's out there. A Hosted small business phone service is increasingly becoming the choice for more and more business owners. As they become more popular, activities like sending fax online will be easier and more accessible.
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