If your company is not using an e-mail archiving appliance, it will feel the need very soon. To get an edge in electronic communication and management, you have to make a choice of enterprise email archiving solutions. They will be beneficial for your end users, stakeholders and administrative staff who is dealing in records managements and regulatory laws.
Before seeking for enterprise e-mail archiving solutions, you will have to consider an array of business and technical issues starting from the primary reasons for e-mail archiving to the most suitable type of e-mail archiving appliance to address those needs. It is always a clear understanding of your organizational needs and a systematic approach that will help you make a right choice of enterprise email archiving solutions for your company.
Why Email Archiving Appliance? All important business information is delivered through electronic mail, the most widely used method for business communication. Business related data that helps in making business decisions, revenue, and even mistakes that may damage the reputation of your enterprise — they all communicated quickly through e-mails. Since all these data at risk, your business email system should be subjected to high level of legal compliance and professional email storage management. Coupled with that the e-mails are vulnerable to spam attack and your organization requires professionally designed enterprise email archiving solutions to avoid data loss.
By ensuring a large, secure, and searchable repository for your business e-mails, an email archiving appliance can make your organization to address a wide range of legal, business and storage issues more effectively. The corporate advantages of e-mail archival solutions are described in details below.
Electronic Data Search And Discovery Irrespective of their size and type, businesses are facing challenge in electronic data search and discovery. Electronic discovery involves quick retrieval of large amount of data on demand. It is mainly required for maintaining administrative records, legal compliance, validating client communication and other business needs. The businesses can certainly get benefited with the data search and discovery option of
enterprise email archiving solutions even though they are not facing any kind of litigation.
Saving Money And Time A large enterprise has to spend a significant amount to take up backups and retrieve the deleted emails of its employees. It is not just the money that should be considered for retrieval of data on request as a specific time limit is there within which the data must be presented. Most of the regulatory bodies want an organization to produce the desired data in the given time frame or get fined or face criminal charges. With a policy based email archiving appliance in use, e-mails can be thoroughly checked for legal compliance, and retained for the desired amount of time depending on e-mail content.
Storage Management Organizations are continuously under pressure to increase their storage capacity to handle the growing number of e-mails sent every day. Enterprise email archiving solutions can automatically archive emails and radically increase the efficiency of email servers and make storage management simple and easy. They also maintain the speed of connection between email server and email system.
