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Information Lifecycle management is the process of providing proper and effective information management through its lifecycle in the company. It refers to management of all information assets although this technology is mostly used in management of records. There are 5 phases in information management. The first is the creation of the information's through reports, drawings, correspondence, or other means. This information is then distributed to the people. Once it is distributed and assimilated by the concerned team, then the team takes action based on the information's. The action may be business decisions or it could be used to document other actions. Once the information has been used for a stated purpose, it has to be stored for further use or to be used as a record if needed in the future. The final stage is its disposition when it is no longer useful and is deleted permanently. Automation of Information Management Information lifecycle management products automate the process of information management. It classifies data into tiers according to internal criteria and external requirements like legal and regulatory. More important, new data is kept in faster systems for quicker access while archival records are kept in slower more cost effective systems. Path management application software helps to locate and access stored information quickly. The importance of management has become more critical due to needs like HIPAA compliance and other regulations. The way the information is stored and managed determines if it becomes an asset or liability. Planning Information Lifecycle Management Information management needs to be flexible to accommodate a variety of information being created every day and to help make the proper decisions about its management. You also need to take into account the future requirements of the information that you are going to manage. This helps prevent unforeseen complications. Discretion is used in the management of information so that the cost of management is not prohibitive. Information Rights Management Information rights management is the technology used to prevent information from being accessed without authorization. Information rights management technology prevents documents from being copy and pasted and prevents screen shots or printing. It encrypts all information. Access to the documents as well as the changes in privacy laws are entirely up to the discretion of the business owner. IRM uses key management to secure their contents which is much more effective than passwords. It also guards the contents from programmatic attacks. Secure your date for best use in future.
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information management, information lifecycle management, information rights management,
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