A Document Management System (DMS) is a computer system or program used to organize, collect and store electronic documents and images of paper documents. It is also capable of history tracking, keeping track of old files with different versions created by different users. It will allow management on tracking and updates of important documents easy and efficient. A centralized system that helps save time, reduce cost, improved operational efficiency and provide security to company’s data. This system if composed of two important bodies:
The Computer System Where the company keeps its data; it is composed of computer along with its software, devices and operating system.
Electronic Document A document that is composed of media and computer programs or system files that are applying to a paperless working area. The electronic document management is an industry solution. This system is categorized into eight categories:
- Audio Storage
- Computer Storage Media
- Content Management Systems
- Data Security
- EPrint Security
- Office Software
- Office Software
- Open Access Archives
- Video Storage
This is a solution where industrial companies or business can carry out paperless environment. It can help in reducing cost, improving service and increase in productivity. Multinational companies realized that manual and paper based filing for important documents and files are inefficient and expensive. EFileCabinet is an electronic solution to document management. Through Electronic Content Management (ECM) product and services of a company or personal business will be more efficient, quicker, smarter and more organized. EFileCabinet is composed SecureDrawer and Concentus Online Backup. SecureDrawer is a client portal that shares service and collaborate while Concentus Online Backup is the one that protects the file in a secure online repository. Electronic Document Management is an IT solution that protects company data and at the same time helps company increase its profit margin through human resources, production and cost efficient by implementing a paperless environment. Electronic Document Management is the solution of protecting company’s data by transferring, storing and accessing documents and records digitally. This is a more comprehensive technological advancement. This software has enhance the use of word processing, spreadsheet and email applications to an office software that use network drives and a standard file manager to organise company documents.
The stages of Electronic Document Management are as follows:
- Input from clients
- Processing
- Output (clients, colleagues, authorities, storage)
- Storage
It is time to integrate, capture, manage and protect company’s data.
EFileCabinet, Inc. offers electronic document management, Enterprise Content Management products & services. For more information about reputable electronic document management company visit our website now.
