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The economic downturn has seen many businesses look for all kinds of ways to cut down costs. Some have dismissed their workers, others have closed shop, and many more have re-negotiated salaries while others have cut down daily operational costs to minimum. In my view, one of the ways in which any business can reduce its spending is by re-evaluating the amount of money that goes into communication. As much as communication is important, sending physical letters and traveling across continents for business meetings and browsing the internet can take a lot of company time. Remember that time is money. The first step would be to computerize office communication. Instead of sending physical documents through the post office, scan and email them to your customers, suppliers as well as business partners. Sensitive information can be encrypted so that no one can intercept and read them. Documents that can be sent on e-mail include invoices, sales agreements, letters of recommendation, sales application forms as well as the usual letters with various requests. It would also be advisable to set aside a room where employees can access internet away from their workstations. Explain to your workers the aim of setting aside a 'cyber cafe' in a public room so that they can support you in the effort to cut down costs. As you go electronic, do not forget to invest in a reliable storage for your data. Electronic storage will maintain a paperless office as much as it is helping to cut down costs. Remember to backup all your communication as you go electronic. Stephen is an Business Organizing Expert . He researches and studies on big and small business strategies . Website:- Business Management Solutions for efficient business operations.
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