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Every day we wake up with the slogan of saving trees and using the lesser number of paper but we hardly follow them in our later schedules. Countless number of papers are printed and sometimes wasted in our own office every day. Just think about the number of offices in this entire world and then the number of papers wasted in bulk every day. Going for a paperless office has been a dream for millions but till now it has continued to be in thoughts only. There are a few companies only that have managed to make this dream come true but still now we are lacking it. Paperless office is the place that is supposed to have all the documents in digital format. Conversion of paper to pdf files is another way for the same. A Portable Document Format (PDF) can store massive data in an electronic form. As the name implies it is a portable format which can transfer large amount of data to other systems. One can easily create, view and print these files on system with the any kind of configuration. It is a boon for all offices as using this data format one need not to rely on paper work. Document exchange is also done without any fear of damage of original format of the document. The advantage is that this reduces the demand of the paper and thus this leads to the reduction in the felling of trees. The wood of the trees is used to manufacture papers. When the tress are not cut down to manufacture papers it encourages green and clean environment. Identification and labeling at the time of printing is the most effective method for dealing with paper and pdf document management system. In the case of a PDF, the document marking should be done at the time it is created from Word. This requires both a method that is easily implemented and a policy requiring the action. If the PDF is not labeled or identified when it is created from Word, it requires a manual use manipulation and a PDF editing program to mark or stamp the document. Moreover, if the user wants to mark only selected pages of the PDF, each must be done individually which can be a tedious process. Best part for this pdf conversion is that it is easily editable. A PDF file can be very easily converted and smoothly opened into an editable text. A person can find a number of PDF converter tools for the purpose of converting scanned PDF files into an editable text. There are computer Programs like OCR or Optical Character Recognition that is used for paper to pdf conversion. This feature in a tool enables a user to create editable text out of scanned Portable Document Format for paperless office. Beyond this a lot of services are available for converting paper documents into digital formats. Document Scanning , Microfilm Scanning or Microfilm Conversion are the other ways through which one can easily convert the hard documents into soft digital formats. Nidhi Shrivastava is writing for Document Scanning and Microfilm Conversion Service offered by Microsystems. The company has the wide range of equipments along with the years of experience for Paper To PDF conversion to achieve paperless offices. For more information please visit the website.
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