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In today’s busy and demanding workplace it is essential that technologies used assume the role of both supporter and facilitator; the tools used must produce the outcome desired. In order to find the most relevant business printing solutions it is imperative to first identify printing needs. Business printing needs can be assessed by evaluating organisational workflow, detailing what activities are carried out and ascertaining what printing equipment is required to do so. Recent research shows the ‘typical’ office print job is A4 in size, four pages in length and printed from Microsoft Word. When considering the most common functions used on office printers, print jobs account for 67% of overall activities with copy jobs accounting for 30%. The remaining 3% is allocated to fax. The adage that money makes the world go round still holds significance today and cost is quite often a deciding factor in printing solutions utilised. Printing infrastructure is an area prone to hidden costs such as underutilization of equipment, which is why it is so important to establish business printing requirements from the outset. Business printing providers offer a wide range of solutions designed to keep costs under control and streamlining printer drives is one effective method of doing so. Many businesses have a staggering array of different models and brands of printer. Network administration is overly complicated and certification costs for each piece of equipment can be a huge drain on budget. Use of a universal print driver eradicates this issue and is a cost-effective means of both synthesising equipment and cutting costs. As each business varies from the next, so too do the associated printing requirements, with printing providers offering a range of products and services to cater for all eventualities. Mobile printing solutions are more in demand than ever as business men and women across the globe work from locations outwith the office. Mobile and wireless printers make this possible and allow users the flexibility to print wirelessly, regardless of location. Security is another pertinent issue and one catered for by business printing providers. DSS secure send is a common method used to encrypt data and provide a secure path for information to follow. Printing providers offer varying security solutions to ensure only authorised individuals can access and print data. Individual user settings can also be adjusted to control access to data. For the best possible business printing solutions, one final factor to look out for is compatibility with other applications. Business printing solutions can be tailored to cater for industry specific requirements though it is essential printing technologies are compatible with any key applications used, such as Oracle/SAP. By taking control of their print assets, organisations can achieve cost savings, boost employee productivity, improve document workflows and optimise the printing environment. Daniel Collins writes on a number of topics on behalf of a digital marketing agency and a variety of clients. As such, this article is to be considered a professional piece with business interests in mind.
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