Regardless of the legal forms which a business may have, any business operating in the United States has the obligation of retaining business correspondence for long 7 years or even more. And this includes all sorts of digital correspondence, incoming mails and outgoing messages and much more, which may put the organization under any obligation, or whose content has something to do with the organization’s balance sheet or code of obligation. Yes, legal compliance and eDiscovery request mandates all businesses in US to store their all form of business communication effectively so that it can be reviewed whenever there is an acute need. A cloud based email archival service hence stands as a business must whatsoever.
A closer look at the cloud based archiving service This is basically a cutting edge email archiving service available for businesses of all sizes. Thoughtfully designed, the platform works in sync with all popular email systems for archiving their incoming, outgoing and all sorts of internal emails in compliance with e discovery requests and with US corporate regulations.
Key functionality of hosted email archiving - Helps in archiving all sent and received and internal emails
- De duplication and attachment of messages
- Seamless encryption and archive compression
- Helps in meeting e discovery requests
- Meeting the legal compliance demands
- Offers compliant storage of archived emails
- Supports in tamper proof storage
- Provides access to the archived emails from a rather secure web console (SSL)
- Offers advanced access control
The hosted
email archival service thus employs a highly scanable, scalable and user friendly search engine technology. A robust, cutting edge and a rather powerful yet simple web interface is offered as a staggering part of the service, thus enabling employees and auditors to search through thousands and millions of emails within just few clicks. The e mail archiver however captures a copy of every sent and received mail and also captures the indelible copy of all attachments and instant message and stores these at the hosted server.
As a matter of fact, the sheer volume of email correspondence, combined with the strict regulations for meeting email compliance and eDiscovery request, data security and even much more makes the concept of hosted email archival a business must for your organization.
A cloud based archiving thus offers your organization the ultimate flexibility to index, store and retain all of the email communications while enabling your organization in
- Meeting compliance regulations such as DPA, FOIA, MiFID, HIPAA, FINRA, and IDA
- Responding to quickly correspondence all sorts of discovery requests for legal and HR issues
- Providing a seamless and agile access via a web browser or through Outlook on your PC
What’s more? Well, just a simple web based search and retrieval process offers rapid access to even the historical email records, even if the original has been accidentally deleted!
Audrian Cambell has been a company head and he knows how
cloud based archiving works to help you maintain your emails storage and makes your job fast and easier. Here he wants to share his knowledge about email archival service and how they help you and your organization to access emails easily.
