Considering the current mode of communication in business, you cannot think of a business without email correspondence. Let’s give you an interesting as well as amazing information. According to statistics, an average corporate professional sent and received a minimum of 100 emails in 2011 on a daily basis. You can well imagine the figure for a professional who is at the managerial or chief executive post. In 2009, as estimated by the statistics, a total of nearly 247 billion mails were sent regularly. With further estimation, it has been projected that the figure will be above 500 billion per day. Wondering how these data relate to email archiving? Let me explain.
Necessity of Email Archiving Each mail sent and most received mails are of considerable importance. Thinking from the business perspective and considering them as documents, you really cannot afford to lose the emails - whether sent or received. So, how are you going to manage thousands of mails piled up over the years? The only way to solve this problem is
email archiving through which you can store your mails offline. Archiving the mails helps you protect your intellectual property and company information, while you can access them any moment you want.
Benefits of Cloud Email Archiving That email archiving is absolutely essential in order to run a business was widely felt. However, human mind always have the tendency to look for the better and even better. Moreover, to invent and work with the advanced devices is what characterizes the present corporate world. With cloud based email services archiving has become easier, more secured and more beneficial. Let’s now how cloud email archiving is more facilitating than the usual ones.
E-Discover: When you are in business, you’ll never want to sue someone or get sued, unless absolutely necessary. However, if it is ever necessary for you, the e-discovery feature of cloud based email archiving is going to make your job easy. The litigation friendliness of the system will help you a lot if someone decides to sue you or if you decide to sue someone else. If you have a heavily regulated business like HIPPA, SEC or GLBA, the e-discovery feature of the cloud based email services is of immense importance to you.
Tamper-proof feature: With cloud based email services, emails are tamper proof. Though you’ll never expect to get involved in a lawsuit, you may need to produce the emails received or sent. It is necessary that emails are not tampered. In this respect, cloud based email archiving is the best choice.
Unlimited data storage: One prime advantage of using cloud-based email archiving is that it allows you to store as much data as you want. Given the volume of mails you may need to deal with, this is a considerable facility you can enjoy with cloud based email archiving. You need not pay a higher price for using unlimited data storage. Most providers will charge a flat monthly fee that is no more than the usual price you have to pay.
Disaster proof archiving: Cloud based email services take care of your old emails and protect them from any kind of server disaster. Such mail archiving infrastructure comes with an in-built security system that helps you access your mails even if there is any server failure.
