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Productivity is one of the keywords of a manager’s job. Employee productivity is often discussed in managerial articles and workshops. How do we increase employee productivity without compromising profitability? How will increasing productivity impact employee morale? What is the real cost of higher productivity? These are all important questions, but one question we rarely ask is how do we improve our own productivity? If our aim is to inspire staff to be more productive then shouldn’t we first try to improve our own daily production levels? After all a disorganized manager is not a motivational manager. The problem is in our already busy schedules where do we look to be find ways of being more productive? Below is our three tips for being a more productive manager: 1. Time Management is about prioritizing, delegating and organizing. We must manage ourselves in order to know and achieve what is possible in the work hours we have. It is easy to fall into a trap during slow work days and develop bad time wasting work habits which flow over into peak times. For example slow days are great days to catch up on your personal emails or multitask with instant messaging while working but during peak times we rarely think to disconnect our chat programs or refrain from checking our emails. Try disconnecting all nonessential internet or communication devices for two hours and see how much extra work you get done. 2. The telephone can be a time saver and a great time waster. Firstly start by screening your calls. This may be through your assistant or via caller ID. Give your assistant a list of essential calls you are waiting on or the names of people you absolutely must take calls from and tell them to take messages or deal with them as they see fit. This may fill some of you with the fear of missing that important call but most people understand the need to leave a message and if you have been waiting on a call for so long that it is holding you up, go ahead and call them back. If you are leaving a message for someone let them know the best time they can call you back or schedule a time to call again. It is best to be brief and direct on the phone. 3. Prioritize tasks every day. While a manager needs to have room for flexibility it is good to start your day with an idea of what the most important tasks of the day will be. Do not schedule every minute of every day or you will end up working to keep on track. A loose list of items which you need to achieve and an order of attack. Try doing similar tasks together, for example, do all you emails at one time and you will save time opening and closing programs. Also try doing your worst job of the day first then you won’t spend the whole day procrastinating and dreading starting work.
Would you like to become a better leader?
Here is a great resource I found that helps you know what to look for when tyring to improve your corporate performance - http://www.andrewmay.com/
Great advice on everything from performance coaching, business training or how to find the best Leadership Training Sydney has to offer.
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