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Once the decision has been made to relocate to a new city, it’s time to start planning. Moving an entire office to a new location, let alone a new city, can be a daunting task. However, with careful planning, coordination and some professional help, you can make your office move go smoothly. Determine Responsibilities and Timetables Each employee in the office has his or her own roles and responsibilities in order to operate the business. Use this same structure when planning a move to a new city. Determine which employees are responsible for each area of the office. Consider everything that is required when breaking down your current set up, moving it to the new city, and setting up the new office. Then, create a comprehensive list of who is responsible for each required step. Will IT be solely responsible for moving all of the technical equipment? Who will coordinate the move in dates with the new office building? Create a rigid timetable that all employees that will be assisting with the move will abide by. Consider your business cycles when deciding moving dates. Conducting a move when you project decreased business activity will help mitigate any losses while you move. After you have created a rigid timetable and delegated responsibilities, you will need to decide how everything will be moved. Some offices choose to pack, load, move and unload everything themselves. While this is feasible for small offices and local moves, moving to a new city may require professionals. Consider hiring Long Distance Movers to handle the heavy lifting and driving. An ideal moving company will handle the entire process, from loading at the old office to unloading at the new office. Find a company that offers a fair and affordable rate with a proven reputation of excellent service. Plan for The New Workspace Your new office will have an entirely new floor plan. As such, you will need to determine where each department and employee will be seated. Below are a few factors to consider when creating your new layout: * Determine which areas will be designated as work areas, break rooms and storage closets. * Will you be using the same cubicle configuration? Or will you explore new options? * Consider the access to electrical outlets and telephone lines. While power strips and extension cables can solve many issues, having adequate wall outlets is essential. * Review all of your emergency and security policies and ensure the new building will satisfy these requirements. * Ensure that the new office building receives a comprehensive inspection prior to initiating the move and signing the lease. Relocating Your Office Can Be Simplified The most difficult part about moving your office to a new city is physically moving all of the equipment. Fortunately, you can hire a professional moving company to handle this detail for you. This allows you to focus on leaving your old office in great condition and creating a floor plan for the new office space. Luther Vega is a contributing writer and office manager. He has been in charge of Office Relocation on several occasions and has grown to enjoy it. Luther has found that hiring professional movers provides him with a comforting peace of mind.
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